What is a “Day of Coordinator” Responsibilities?

Let a ‘Day of” sweat the small things.

‘Day-of- Coordinator responsibilities generally include the following but are not limited to these tasks. They will take the decor items you provide, created, or ordered on your own that are not contracted through any other vendor. Including your welcome sign, guest book, card box, cake topper, table numbers, favors, cake topper, and seating chart. 

They will double-checking special details you’ve planned with your vendors. Such as:

1.     Did the florist remember flowers for the cake?

2.     Did the DJ remember your officiant wanted a handheld microphone?

3.     Is the photographer keeping up with the timeline and shot list?  

The definitely are your lifeline when it comes to your timeline – As the director of the show, they are the one calling the shots, cueing the starting points, ensuring everyone is running on-time and if someone or something falls behind, they are problem-solving on the fly. Managing and directing all the moving parts and ironing out glitches is most of the day.

         •       Ensuring set-up is done prior to guest arrival

         •       Ensuring transportation is running smoothly

         •       Cueing the prelude music

         •       Lining up the officiant and wedding party for the ceremony

         •       Cueing the ceremony/processional

         •       Lining up the wedding party for the grand entrance

         •       Cueing the grand entrance

         •       Cueing the toasts

         •       Cue cake cutting or opening of dessert bar

At the end of the night, they coordinate the clean-up and load-out of your vendors. Such as ensuring that any special ceremony decor (unity symbol, aisle décor, guest book, cake topper, cake cutting sets) are packed up. Along with making sure that all gifts and cards go home with whomever you designated. As well as they double check to make sure any other personal décor items are gathered up from the bridal party suites.

Lastly, they coordinate and keep on-time any vendors coming for tear-down and departure of the venue for the evening in a timely manner, while following all the rules of the venue. I think that if you budget will allow for you to hire a day of coordinator that it makes your day more enjoyable and stress free.

Till next time, Cynthia

Cynthia Farrar, Owner, and Venue Director of The Orchards Event Venue never knew when she purchased and began hosting weddings on the property how being a part of people’s weddings would change her life, and the lives of couples and families she is blessed to work with. She understands their anticipation: the moment couples are engaged; wheels start spinning with beautiful and memorable ideas. Her job is to assist in bringing those visions to life, along with her team who work side-by-side with each couple, every step of the way.

She finds her position at The Orchards Event Venue to be very gratifying and heartwarming.  Every couple is unique, and they bring their own personalities to their wedding, and she leaves every wedding with special memories to cherish a lifetime.